Administration

Administrative assistant CV example

An administrative assistant CV example showing the systems you run, the volume you handle and who you support.

Updated August 23, 2026

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Sofia Marti

Office Administrator

s.marti@quickline-mail.ch+41 79 887 30 26Basel, Schweiz

Professional summary

Ten years running the back office of a 70-person engineering firm: payroll preparation, supplier invoices, travel and the ISO paperwork. The person everyone asks where something is.

Work experience

Office Administrator

Jan 2018 – Present

Rheinbogen Ingenieure AG · Basel, Schweiz

Prepare payroll for 70 staff and reconcile supplier invoices, around 280 a month.
Moved invoice approval from paper to a digital flow, cutting turnaround from 9 days to 3.
Keep the ISO 9001 document register; no non-conformities at the last three audits.

Administrative Assistant

Sep 2014 – Dec 2017

Basler Textilhandel GmbH · Basel, Schweiz

Handled order processing and customer correspondence for the northern sales region.
Booked travel and expenses for twelve field staff.

Education

Federal Diploma of Vocational Education and Training — Commercial administration

Aug 2011 – Jul 2014

Handelsschule KV Basel · Basel, Schweiz

Skills

Office administrationPayroll preparationAccounts payable and receivableExcel (pivot tables, lookups)Microsoft 365Diary and travel managementDocumentation

Languages

GermanNative

EnglishProfessional working

FrenchLimited working

100%

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What matters in this role

How many people you support and at what level. Supporting a partner is different from supporting a team of six.
The systems you own, named. Someone is trying to work out how much training you will need.
Volume: diaries managed, invoices processed, meetings coordinated.
Anything you improved rather than merely maintained.

Common mistakes

A list of duties identical to every other administrator.
No numbers, when this role is full of countable things.
Leaving out software, which is the fastest filter applied.
Underselling autonomy. “Sole administrator” is a strong phrase if it is true.

Templates that suit this role

Miguel Santos

Warehouse Operative

m.santos@gmx.ch+41 79 448 06 72Dietikon, Schweiz

Professional summary

Seven years in a distribution centre shipping 3,000 lines a day. Forklift licence and dangerous goods certificate, picking accuracy of 99.7 per cent, and four years without a reportable incident.

Work experience

Warehouse Operative, goods out

May 2020 – Present

Limmattal Logistik AG · Dietikon, Schweiz

Pick and dispatch around 3,000 lines a day at 99.7 per cent accuracy.
Reorganised the fast-moving aisle by pick frequency, taking about 90 metres off the average pick round.
Deputise as shift lead for a team of six when the supervisor is away.

Warehouse Assistant

Jan 2018 – Apr 2020

Frigo Wüthrich AG · Spreitenbach, Schweiz

Goods-in checks and cold chain records for chilled deliveries.
Trained on counterbalance forklift and completed the dangerous goods certificate.

Education

Federal Certificate of Vocational Education and Training — Logistics

Aug 2016 – Jul 2018

Berufsfachschule Baden · Baden, Schweiz

Skills

Warehouse operationsForklift operationGoods in and outStock and inventoryDangerous goods (ADR)Site safetyQuality assurance

Languages

PortugueseNative

GermanFluent

EnglishElementary

Tarn

ATS-safeSingle column

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Tomás Ferreira

Chef de partie

t.ferreira@sunrise-mail.ch+41 77 315 49 82Luzern, Schweiz

Professional summary

Seven years in hotel kitchens, currently running the sauce section for 180 covers a service. Trained under two seasonal menu changes a year and comfortable ordering to a food-cost target.

Work experience

Chef de partie, sauces

Mar 2022 – Present

Hotel Vierwaldstätter Hof · Luzern, Schweiz

Run the sauce section for up to 180 covers a service, with one commis.
Cut section waste by a fifth by changing prep batching and rotating stock daily.
Trained four commis chefs through their first season.

Commis chef

Apr 2019 – Feb 2022

Restaurant Alpenrose Weggis · Weggis, Schweiz

Worked larder and vegetable sections across two seasonal menu changes a year.
Kept HACCP records for the section with no findings at two inspections.

Education

Federal Diploma of Vocational Education and Training — Professional cookery

Aug 2016 – Mar 2019

Berufsbildungszentrum Luzern · Luzern, Schweiz

Skills

Food preparationHACCPMise en placeKitchen organisationFood cost controlStock and inventoryTraining and onboarding

Languages

PortugueseNative

GermanFluent

EnglishProfessional working

Aldgate

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Camille Rochat

Field Sales Representative

camille.rochat@sunrise.ch+41 79 315 84 60Lausanne, Suisse

Professional summary

Medical devices sales across Romandie, 68 hospital and clinic accounts. Grew the territory from CHF 2.1m to CHF 3.4m in three years by winning back six accounts the company had written off.

Work experience

Field Sales Representative, Romandie

Jun 2021 – Present

Vaudoise Medtech SA · Lausanne, Suisse

Grew territory revenue from CHF 2.1m to CHF 3.4m across 68 hospital and clinic accounts.
Won back six accounts lost to a competitor, worth CHF 480,000 a year.
Run the product training days that theatre staff attend before a new device goes into use.

Inside Sales Executive

Sep 2018 – May 2021

Groupe Bernex SA · Genève, Suisse

Qualified inbound enquiries and booked around 25 field appointments a month.
Kept the CRM honest: cleaned 1,400 duplicate records and set the rules that stopped them coming back.

Education

BSc — Business administration

Sep 2015 – Jul 2018

HEG Genève · Genève, Suisse

Skills

Account managementLead generationNegotiationCRM (Salesforce, HubSpot)Stakeholder communicationTraining and onboardingData analysis

Languages

FrenchNative

GermanProfessional working

EnglishFluent